Zoom Rooms Visitor Management

by Zoom

Customizable end-to-end visitor experience

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Visitor Management on the Zoom platform

One of the advantages of going into the office is having a dedicated place to meet with clients, demo products with prospects, or host partners. But this can be stressful. Employees need to make sure a conference room is free and set up for their meeting. When the visitor comes, they need to check in and get a badge. There’s a lot to think about.

Our Zoom Visitor Management system supplements Workspace Reservation to provide a comprehensive solution that allows employees to plan their office visits without leaving the Zoom platform.

Not only can employees book their own desk, but they can also register a guest and reserve a space for them:

  • Send an invitation: Guests will receive an email invite from the employee host with the time and address of their appointment.
  • Streamline the guest experience: Guests can complete any registration paperwork and even upload their photos ahead of time. On the day of their visit, they can simply check in at a kiosk.
  • Make preparation easy: Pre-registering visitors helps office managers prepare for the expanded headcount or make sure employees have the resources they need for a successful meeting.

Top Features

  • Send customizable office invitations and securely manage access
  • Set up registrations in advance or on the spot with kiosks
  • Get instant alerts when guests arrive
  • Keep track of how the office space is used with detailed metrics
  • Check-in and manage visitors through a secure and efficient registration platform.

A win for workplace teams

  • With Workspace Reservation and Visitor Management, employees get the ease of use that comes with booking their workspaces on the same Zoom platform where their communication and collaboration happen. For admins, the experience is equally as intuitive, and the benefits are clear:
  • Simplified space management: Easily upload custom office maps and seating locations directly from the admin portal to create a seamless booking process. Add printable QR codes to workspaces to allow employees to reserve a space on the fly.
  • Better resource allocation and scheduling: When you have a better idea of how many employees and visitors will be in the office, you can get a more accurate headcount for lunch, provide certain services like IT office hours when more people will be in, and schedule maintenance on less busy days.
  • Workspace optimization with analytics: Use data collected by Workspace Reservation to learn more about how your teams are using their workspace. This information can help you plan and build a more efficient and effective workspace.